Accounting Assistant - Hogan Administrative Center

Position Start Date 3/11/2024 Salary/Wage $23.
15/Hour Terms/Schedule 40 hours/week - 12 months/year Appointment Type Full Time Description The School District of LaCrosse is accepting applications for a 1.
0 FTE Accounting Assistant at the Hogan Administrative Center.
Projected start date: March 11, 2024.
ACCOUNTABILITY OBJECTIVES: Using and understanding generally accepted accounting principles, promptly and accurately carry out the accounting cycle and required reporting for the school district to assure fiduciary and legal compliance with local, state, and federal laws and regulations.
ESSENTIAL FUNCTIONS: 1.
Assist with the maintenance of a complete and systematic set of records of all financial transactions of the School District within Department of Public Instruction requirements, board policy, and administrative directives.
2.
Record detail of all financial transactions in appropriate journals and ledgers from sources such as requisitions, payroll records, invoices, receipts, etc.
3.
Enter approved invoices in financial software, balance invoice batches and generate checks and ACH payments.
4.
Assist in preparing all financial reports as needed.
These include but are not limited to department level reports, Board of Education reports, Administrative Budget reports, School Nutrition reports, District Audit reports, the DPI Annual and Budget Reports.
5.
Prepare reports, workpapers and schedules for the annual financial audit and worker’s compensation audit and assist with the audit process.
POSITION RESPONSIBLITIES: 1.
Assist the Supervisor of Finance in carrying out the goals and objectives of the Business Office.
2.
Manage and maintain requisition and purchase order system.
3.
Reconcile accounts payable invoices and vendor statements as needed.
Follow up as appropriate to ensure timely and accurate payment of all vendor invoices.
4.
Prepare District receipts for bank deposits.
Oversee cash receipts systems processing and reconciliations.
5.
Prepare bank reconciliations for all district bank accounts.
6.
Implement and perform electronic banking duties as required.
7.
Coordinate processing of all District accounts receivable transactions.
8.
Prepare, record, and update adjusting journal entries in ledgers, and assist in month-end and year-end closing of District books.
9.
Push financial data to the DPI’s WISEdata Finance system monthly and research and resolve errors.
10.
Track Capital Maintenance Improvement (CMI) revenue and expenditures by project and reconcile to bank account monthly.
11.
Monitor Fund 21 donation accounts and work with staff to assure funds are spent timely and according to donor specifications.
12.
Maintain systems to ensure GASB 87 lease contract & GASB 96 financial reporting for subscription-based information technology arrangements (SBITA) compliance.
13.
Prepare grant claims for state, federal and other non-governmental awards.
14.
Process professional development requests and ensure compliance with District guidelines.
15.
Maintain District’s fixed asset system and provide reports for annual financial audit.
16.
Assist administration with District-wide annual budget development processes.
17.
Prepare 1099 statements, distribute to vendors and file with state and federal agencies.
18.
Prepare annual sales tax filing with Wisconsin Department of Revenue.
19.
Coordinate unclaimed property submissions with the Wisconsin Department of Revenue.
20.
Produce and provide analysis of budgetary printouts as requested and assist budget managers in resolving budgetary problems.
21.
Reconcile monthly school nutrition reports and assist with reconciliation of school nutrition refunds and rebates.
22.
Run online fee management collection reports and prepare journal entries to allocate revenues monthly.
Troubleshoot discrepancies as needed.
23.
Maintain appropriate financial correspondence with vendors, and record keeping and filing of all district business transactions in accordance with the District’s records retention schedule.
24.
Manage security settings in financial and employee management database systems.
25.
Process account code merges and fund summary updates as needed.
26.
Assist in the setup and training of P-Card accounts and review and approve P-Card transactions.
27.
Train and assist District staff with accounting software and accounting procedures as needed.
28.
Participate in training and in-service as needed.
29.
Assist with mail distribution duties at the Hogan Administrative Center as needed.
30.
Any other duties as assigned by the Supervisor of Finance.
Qualifications POSITION QUALIFICATIONS: A.
High school diploma.
B.
Associate or bachelor’s degree in accounting or related field, or equivalent prior accounting experience.
C.
Strong computer skills including accounting software,Microsoft Office programs, and 10-key data entry.
D.
Excellent attention to detail.
E.
Strong work ethic and teamwork skills.
F.
Strong written and oral communication skills.
G.
Strong organizational skills.
H.
Strong analytical abilities.
I.
Proven ability to work accurately while meeting deadlines.
J.
Knowledge of and experience with Generally Accepted Accounting Principles (GAAP).
DESIRED QUALIFICATIONS: A.
Accounting experience with a large organization.
B.
Familiarity with WUFAR (Wisconsin Uniform Financial Accounting Requirements) and Department of Public Instruction reporting requirements.
C.
Competency with management information systems as they relate to accounting, financial management, and human resources databases.
D.
Knowledge of and experience with Governmental Accounting Standards Board (GASB).
Applicants are requested not to contact or send application materials to individual building principals.
To be given full consideration, please closely follow the application instructions in WECAN and upload the required additional application materials to your WECAN account, including two letters of recommendation.
After application submission, you will NOT be able to modify your application or add additional application materials.
Only application materials submitted with your WECAN application will be accepted (i.
e.
resume, letters of recommendation).
Please DO NOT EMAIL or mail application materials as they cannot be given consideration.
Submit your application once it is complete.
The School District of La Crosse is an equal opportunity employer and does not discriminate against applicants on the basis of actual or perceived: age, sex, race, religion, national origin, ancestry, creed, socio-economic status, marital status, pregnancy, sexual orientation, gender identity, gender expression, gender nonconformity, physical, mental, emotional or learning disability, citizenship, military service, membership in the National Guard, state defense force, or any other reserve component of the military forces of Wisconsin or the United States, political affiliation, or any other factor prohibited by state and federal law.
The School District of La Crosse values equity and diversity in our student population as well as staff members.
Applications from diverse segments of the population are encouraged and welcomed.
We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or government, or against any individual(s) who assist or participate in the investigation of any complaint.
Candidates seeking accommodations during an interview are encouraged to indicate such at the time they are contacted to interview.
Candidate Requirements Additional Requirements Cover Letter Resume Letters of Recommendation Custom Questions