Executive Assistant

Are you ready to join an organization where we focus on People First, have fun at work and make a difference in what we do? Dairyland is proud of our People First culture centered around appreciation, celebrating wins and collaboration.
We’ve worked hard to ensure alignment between our culture and our processes and systems, learning and development and rewards and recognition programs.
As a team, we work together to leverage the team’s diverse perspectives, ideas and experiences to deliver nothing less than the best.
We are collaborative, transparent and committed to our People and their work experience, growth and professional development.
The Executive Assistant provides executive-level assistance to the Chief Operating Officer (COO) in a wide array of administrative and staff support functions.
Responsible for directing, planning and organizing functions necessary to support the Operations Division staff and other Departments and Divisions as directed by Manager, Administrative Services.
Supervises administrative staff.
Handle confidential issues daily.
ESSENTIAL JOB FUNCTIONS: Remain flexible, proactive and efficient.
Exercise good judgement in a fast-paced environment with frequent interruptions, whle maintaining a balance between priorities.
Manage and supervise direct reports that provide administrative support to a variety of Departments and Divisions.
Manage Division Leaders’ extremely active calendar, Email and tasks as required.
Perform delegate duties for Leader, as directed.
Partner with the Finance division to assist in coordination of the Operations Division’s annual budget and monthly reforecast.
Includes performing data analysis and assisting Division Cost Center Managers in accurately creating budgets and reporting expenses and forecasts.
Independently and proactively draft communications, reports and presentations for Division Leader.
Support our member cooperatives by maintaining and distributing changes to the Member Cooperative Procedures and through the coordination of the Policy, Procedures & System Operations (PP&SO) Committee.
Coordinate meetings/seminars with outside organizations (University of Minnesota Center for Electric Energy).
Occasionally coordinate travel plans for COO and others, including making hotel reservations, conference reservations, etc.
Participate in preparation of annual Business Continuity Plan (BCP) drill; participate in the drill.
Responsible for developing and relaying communications via the Everbridge system during emergencies and special events such as the Business Continuity Plan (BCP) drill.
Responsible for instructing others and coordination of use of Everbridge in their work areas when needed (e.
g.
, communication with crews).
Perform other duties as assigned.
MINIMUM QUALIFICATIONS: Education & Experience: Associate degree plus five (5) years’ progressively responsible experience.
Will consider equivalent combination of education and experience.
Skills: Strong written and verbal communication skills; mathematical, analytical and organizational skills with an attention to detail.
Computer literacy in Microsoft Office suite of products and ability to master company specific applications.
Experience and proficiency in budget development and financial analysis or a demonstrated ability to learn.
Highly organized and efficient at managing tasks.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We are committed to providing our greatest asset, our People, with as many perks and benefits as possible.
Some benefits of working with us include: - Health & disability benefits (medical, dental, vision, short & long-term disability) - Life insurance - Generous 401(k) and Pension Plans - Paid Time Off - Robust Wellness Program - New Flexible Work Program - Tuition Reimbursement - So much more! Dairyland Power Cooperative is an equal opportunity employer.
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, contact our HR Department at 608-788-4000.