Event Planning Assistant

Posting Details Position Information Recruitment Number 1468 Number of Vacancies 1 Working Title Event Planning Assistant Classification Title Event Planning Assistant Proposed Salary to be Offered 35,360 Appointment Percentage (Budget) 100 Position Summary The Event Planning Assistant is a full-time university staff position, which is part of the Office of University Centers within the Division of Student Affairs at the University of Wisconsin-La Crosse.
This position is responsible for executing event setup logistics to ensure customer needs are met.
This includes supervision of a student-staffed event setup crew.
Position Type Staff/Administrative Pay Basis Hourly FLSA Non-Exempt Contingent Upon Funding No Is this position eligible for employment sponsorship, (H1B or PERM)? No Required Qualifications Event setup or related experience General custodial experience, including carpet extraction machines Experience working with customer service Basic computer proficiency.
Preferred Qualifications Experience managing event setup staff Experience utilizing event room setup diagram software Experience with event management software Physical Demands This is a physical job that requires repetitive lifting, pushing and pulling of event furniture related equipment, and small tents.
Must be able to work with hands and arms above shoulder level; requires considerable movement of arms/shoulders, and twisting/bending of the back.
Ability to stand/walk to perform essential job functions for the duration of the shift.
Basic custodial duties are required.
Working conditions and environment Work hours are generally Monday – Friday from 7:00 a.
m.
– 3:30 p.
m.
, however, some evening and weekend hours will be required to meet the needs of event setups and student staff meetings.
Miscellaneous Information INFORMATION ABOUT YOUR BENEFITS Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include: paid vacation for 12-month positions.
excellent flexible health insurance with low co-pays and good coverage.
paid holidays and sick days.
after 5 years of employment, you become vested in our retirement system which ensures income post-career.
benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at: https://www.
uwlax.
edu/globalassets/offices-services/human-resources/benefits-info/univstaff.
pdf Benefit eligibility is determined at the point of hire.
This information is provided for illustrative purposes only.
Benefits are also pro-rated based on the appointment percentage.
Information about UWL and the Surrounding Region The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success.
Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge.
Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade, UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities, has appeared prominently on the U.
S.
News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest.
With a student population of roughly 10,400, the university offers 102 undergraduate programs, 30 graduate programs, and 2 doctoral programs through the following three colleges: the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education.
There are over 450 full-time faculty and instructional academic staff, 83 percent of whom hold terminal degrees.
UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 86.
5 percent, graduation rate (degree within six years) of 71 percent and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education.
More information about the ongoing work of Sustaining Excellence is available at www.
uwlax.
edu/info/strategic-plan.
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000.
The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between.
Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation.
Only a few hours from Minneapolis and Madison, La Crosse enjoys the affordability and charm of small-town living with larger city benefits.
Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and several galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports, and recreation.
More information about the La Crosse metro area can be found at Choose La Crosse.
AA/EO Statement The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff.
We strongly encourage women, minorities, people with disabilities and veterans to apply.
UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
DEI Statement UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence.
We define Inclusive Excellence as “… our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive.
" The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all.
UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience.
UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.
org (ACO).
Annual Security and Fire Safety Report (Clery Act) For the UWL Annual Security and Fire Safety Reports (i.
e.
, Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.
uwlax.
edu/police/annual-security-report/ or contact the University Police Department at 608.
785.
9999.
Redbook Position Yes Division/College Student Affairs Division Description of College / Department / Program / Division / Unit The Division of Student Affairs’ role is to enhance and support students learning experience here at UWL.
We work closely with faculty, staff, community members, alumni and most importantly, students to provide quality programs and services which promote learning, leadership, involvement, service and the celebration of diversity.
The Division includes a number of departments: Campus Child Center, Counseling and Testing, Student Health Center, Intercollegiate Athletics, Recreational Sports, Residence Life, Student Life, University Centers, and the Vice Chancellors Office.
The staff of the Division is truly student-centered and concerned about the holistic development of the student.
Posting Detail Information Posting Detail Information Posting Date 02/22/2024 Continuous Recruitment Yes Continuous Recruitment First Review Date 03/11/2024 Close Date Special Instructions Application deadlines TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’.
Applications received after that date may be given consideration at the discretion of the search committee.
Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process.
Incomplete and/or late application materials may not receive consideration.
If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
Confidentiality of Applicant Materials UWL is a state agency and subject to Wisconsin’s Open Records Law.
UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law.
In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education.
It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
Position Contact Name Hayley Harnden Position Contact Email hrinfo@uwlax.
edu