Patient Appointment Services Specialist

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Responsibilities The Patient Appointment Services Specialist is responsible for independently creating and scheduling appointments within the electronic medical record for a complex, multispecialty medical practice.
This is supported by gathering patient-specific demographic and provider information to accurately assess the nature of the request and determine the appropriate appointment area; properly advising patients regarding the need for co-payments, referral authorizations, and/or pre-service deposits to ensure the patient arrives on time and is prepared for their procedure or visit; and collecting all Guarantor and insurance details needed to help assess patient eligibility.
Through this process, the Patient Appointment Services Specialist responds to and interacts with a variety of individuals including patients, customers, referring physicians, Mayo providers, allied health staff and family members.
Appropriate interpretation and application of Mayo policies regarding scheduling criteria and medical need are essential.
To provide exceptional service, the Patient Appointment Services Specialist is required to navigate multiple systems simultaneously and is expected to be available or talking with patients and healthcare professionals 80 percent of the day, with the ability to service inquiries without consultation.
This requires working with several complex scheduling work flows, managing telephone calls, online requests, and/or fax requests.
Accuracy and thoroughness in all patient related activities including electronic communication, is critical.
This role requires flexibility which may include cross-coverage and travel depending on location.
Position may be eligible for and/or required to telework based on location, work unit and business need.
Hours may vary and additional time or overtime may be required to meet workload requirements.
Qualifications High school diploma/GED and minimum two years' customer service experience in an environment requiring multi-tasking, such as a call center, administrative/physician's office, appointment scheduler or retail/ service industry; OR Associate's Degree.
Completion of Medical Terminology course preferred.
Qualified candidates must be customer-focused, service-oriented, possess strong verbal/written communication skills, and have the ability to trouble shoot, problem solve and balance conflicting demands.
Role requires independent decision making and sound judgment capabilities, with a strong attention to detail and follow through.
A demonstrated ability to work effectively in a fast-paced team environment, manage difficult and emotional situations, remains calm under stress, display empathy and maintain positive communication is also required.
Must have strong keyboarding and computer skills.
Demonstrates basic understanding of insurance terminology.
Exemption Status Nonexempt Compensation Detail $18.
14 - $24.
67 / hour.
Benefits Eligible Yes Schedule Full Time Hours/Pay Period 80 Schedule Details Referring Physician Services team has standard business hours of 8am-5pm Monday through Friday.
Weekend Schedule No Weekend Hours International Assignment No Site Description Just as our reputation has spread beyond our Minnesota roots, so have our locations.
Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations.
Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.
Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Affirmative Action and Equal Opportunity Employer As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate.
Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams.
Reasonable accommodations to access job openings or to apply for a job are available.
Recruiter Joy Kundrata